Patient emails carry the same confidentiality expectations as paper correspondence - your signature should carry a privacy notice as standard, not as something you remember to add per message.
Updated August 2026
Clinical uses a restrained color palette and a clear name/title hierarchy, with a disclaimer field already part of the layout for a standard confidentiality notice on patient communications.
No signature template on its own guarantees HIPAA compliance - that depends on your organization's full email security setup (encryption, access controls, etc.). The Clinical template gives you a standard place for a confidentiality notice, which is one piece of that picture - check with your compliance officer for the rest.
Yes - it's a regular text field, so you can replace the default wording with your organization's exact required notice.
Most healthcare signatures list the main clinic or department line rather than a personal direct line, often alongside a patient portal or scheduling link, to keep routing centralized.
Yes - there's room in the name/title area for credentials like MD, DO, RN, or NP. Whether to include a license number depends on your state and organization's policy.
Many practices do include a headshot to help patients recognize their provider - it's optional and comes down to your organization's branding preferences.
Start from the Clinical template, then customize colors, fonts and contact details to match your brand - free, no signup required.
Create your free signature